Secretary

Roles and Responsibilities
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Minutes: Keep thorough and accurate minutes of Board and general membership meetings Minutes should have enough information to help absent directors, members, and staff understand what issues were discussed and what decisions were made. Minutes should be guided by Robert’s Rules of Order and should include:
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date, time, location of meeting
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list of those present and absent
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list of reports presented
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text of motions presented and description
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Distribute GMM meeting minutes to members
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Share minutes with Board of Directors for approval before the time of the next regularly scheduled meeting
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Make minutes available for review by members upon request
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Be knowledgeable of the DCP’s bylaws, policies, and procedures
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Work with president to update/revise bylaws and present to the board for approval
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Create and distribute a directory of staff, board members, and committee chairs
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Work with the vice president to revise parent handbook and present for approval at July board meeting (December/January/February)
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Create an annual archive of all documents created by Board of Directors. (May)
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Ensure that up-to-date bylaws, handbook, lease, school calendar and teacher contracts are available for reference at every meeting
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Maintain and update school bulletin boards