• Minutes: Keep thorough and accurate minutes of Board and general membership meetings ​Minutes should have enough information to help absent directors, members, and staff understand what issues were discussed and what decisions were made. ​Minutes should be guided by Robert’s Rules of Order and should include:

1. date, time, location of meeting

2. list of those present and absent

3. list of reports presented

4. text of motions presented and description

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• Distribute GMM meeting minutes to members

• Share minutes with Board of Directors for approval before the time of the next regularly scheduled meeting

• Make minutes available for review by members upon request

• Be knowledgeable of the DCP’s bylaws, policies, and procedures

• Work with president to update/revise bylaws and present to the board for approval

• Create and distribute a directory of staff, board members, and committee chairs

• Work with the vice president to revise parent handbook and present for approval at July board meeting (December/January/February)

• Create an annual archive of all documents created by Board of Directors. (May)

• Ensure that up-to-date bylaws, handbook, lease, school calendar and teacher contracts are available for reference at every meeting

• Maintain and update school bulletin boards