Committees & Duties

Painting

Committee Chair

Roles & Responsibilities
  • Sets tone for the committee work

  • Ensures that members have the information needed to do their jobs

  • Oversees the logistics of the committee's operations

  • Reports actions to the Volunteer Coordinator before each Board meeting.

  • Reports to the full Board on committee's decisions/recommendations as needed 

  • Assigns work to the committee members

  • Maintains/updates the committee chair binder and returns to Volunteer Coordinator at the end of the school year.

Committees

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SOCIAL COMMITTEE

Purpose: Provide opportunities that facilitate relationship building between families and staff

Composition: 2 chairs and at least 5 members

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ADVERTISING COMMITTEE

Purpose: Advertise Delaware Cooperative Preschool to the community to ensure strong enrollment

Composition: 1 chair and at least 3 members

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FUNDRAISING/FINANCE COMMITTEE

Purpose: Raise and manage funds to support preschool programming Composition: 2 chairs and at least 8 members

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CLEANING COMMITTEE

Purpose: Manage a cleaning program for the preschool so that children have a clean environment for learning

Composition: 1 chair and at least 3 members

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EDUCATION COMMITTEE

Purpose: further DCP’s mission of providing quality educational opportunities for young children and their families

Composition: 2 chairs and at least 3 members

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TECHNOLOGY COMMITTEE/SOCIAL MEDIA COORDINATOR

Purpose: Assist with development and implementation of technology that will benefit the school

Composition: At least 1 member

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MAINTENANCE COMMITTEE

Purpose: Maintain DCP equipment
Composition: 1 chair and 2 or more members

Social Committee

  • Spring Teacher Appreciation Week (first week of May)

  • 1 first semester and 1 second semester social family event

  • 1 first semester and 1 second semester parent event

  • End of year teacher and board member recognition (April/May)

  • Staff recognition for significant life events as needed (i.e. birthdays, bereavement, retirement, birth, years of service). Please check with the teachers as to years of service as we would like to recognize 10, 20, 30 years of service.

  • Prepare material to advertise events and work directly with Vice President and/or webmaster to deliver via email and private Facebook group

  • Create electronic invites and/or signup forms for events to ensure funds are maximized

Advertising Committee

  • Maintain DCP’s visibility in the community

  • Maintain and update DCP sign (place outside to welcome students and families and to announce open house, fundraisers, enrollment period, etc)

  • February Open House - Develop an advertising campaign to promote the school open house (Jan/Feb)

  • Work directly with Vice President and/or webmaster to execute open house advertising campaign via:

  1. School website- dcpkids.com

  2. DCP public Facebook page

  3. DCP email blast system

  4. DCP private Facebook group

  5. Delaware based Facebook groups

  • Electronic flyer (PDF) to be shared with current cooperative members 

  • Work with DCP’s Social Media Coordinator to advertise to prospective members on the public school Facebook page as enrollment numbers dictate

Fundraising/finance Committee

  • Determine appropriate fundraising campaigns to meet annual goals (September)

  • Assess vendor relationships as part of DCP's overall financial health

  • Present recommendations to the Board (October)

  • Carry out all fundraising

  • Practice financial responsibility when working with funds

  • Communicate with families regarding ways to support the school financially, including passive income streams such as AmazonSmile and Kroger Rewards. Advertise renewal sign ups.

  • Organize and implement Scholastic book ordering and cooperate with teachers to determine use of rewards

  • Plan, organize, and implement the annual spring fundraiser. (October - February)

Cleaning Committee

  • Create/manage a cleaning schedule for parents

  • Communicate the cleaning schedule to all necessary parties (September/update at GMMs)

  • Evaluate and report all cleaning supply needs to the board (August/September)

  • Ensure that the school is cleaned on a regular basis

Educational Programming Committee

Note: all enrichment opportunities should be scheduled with the best attempt at reaching the most families possible

  • Organize and implement one fall and one spring field trip tied to teacher input and Early Learning and Development Standards (October/May)

  • Organize and implement one fall and one spring parenting education experience (September/April)

  • Support teachers in accomplishing instructional goals 

  • Recruit parents to share knowledge in the classroom

  • Organize one fall and one spring in-class enrichment experience for students (November/March)

  • Provide volunteer coordinator or secretary with flyer to maintain and update bulletin boards

  • Work with Vice President and/or webmaster to communicate all events to the cooperative membership via school email 

  • Share all events with cooperative membership via private Facebook group

Technology Committee/Social Media Coordinator

  • Keep public Facebook page updated weekly with advertisements, local events, and 

  • Be available as a technology resource

  • Support DCP members with new technology experiences

  • Price compare and advise in the purchasing of new equipment as needed

  • Take or collect photographs of events and classroom activities. Organize photos with music to make a slideshow/DVD as needed for promotional purposes.

Maintenance Committee

  • Clean outside equipment in play area regularly

  • Keep playground balls pumped-up throughout the year

  • Fix or paint classroom shelving per request of the teachers

  • Fix any DCP equipment per request of the teachers

  • Assist with set up and clean up after primary spring fundraiser